Client Details
Who we’re building the website for.
Project Details
Helps us scope the website and set priorities.
Tip: If you already have a brochure, annual report, or organization profile, attach it—this answers 60% of the questions.
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Website Pages Checklist
Tick what you want on the website (we’ll build around your selections)
Home
Headline, mission snapshot, key programs, calls-to-action
About Us
Story, mission/vision/values, leadership, approach
Programs / What We Do
Activities in Kampala & nearby areas, beneficiaries, results
Get Involved
Volunteer, partner, corporate support, fundraising
Donate
DPO Pay (UG): Mobile Money + Visa/Mastercard, plus FAQs
Bursaries / Scholarships
Apply, eligibility checks, and track application status
Events
Upcoming & past events, registration, announcements
News / Blog
Updates, stories, press releases
Gallery
Photos/videos (with consent), albums by program
Impact
Stats, reports, testimonials, success stories
Contact
Contacts, map, inquiry form, social links
Partners / Sponsors
Logos, partnership types, how to partner
Policies
Privacy, safeguarding, cookies, terms (as applicable)
Organization & Brand
Core identity content used across the site
| No. | Question / Information needed | Priority | Response |
|---|---|---|---|
| 1.01 | Official organization name and common short name (if any) | Required | |
| 1.02 | Mission statement (1–2 sentences) | Required | |
| 1.03 | Vision statement (optional but recommended) | Recommended | |
| 1.04 | Core values (3–7 values) and what they mean in practice | Recommended | |
| 1.05 | Founding story / history (key dates, why it started) | Required | |
| 1.06 | Brand assets: logo files, colors, fonts, tagline, brand guidelines (if any) | Required | |
| 1.07 | Tone of voice (choose: formal, friendly, community, advocacy, youth-focused, etc.) | Recommended |
Programs & Activities (Main Content)
Used for Programs pages and homepage highlights
| No. | Question / Information needed | Priority | Response |
|---|---|---|---|
| 2.01 | List all programs/activities (each as a separate program page/section) | Required | |
| 2.02 | For each program: goal, who it serves, and where it operates (Kampala and nearby areas) | Required | |
| 2.03 | Eligibility/selection criteria (if beneficiaries are selected) | Optional | |
| 2.04 | Key numbers: people reached, sessions held, items distributed, etc. (latest year) | Recommended | |
| 2.05 | Photos/videos per program (with consent) + captions/locations | Recommended | |
| 2.06 | Challenges & needs (what support is required to scale impact?) | Recommended |
Impact, Stories & Trust
Helps donors/partners understand results and credibility
| No. | Question / Information needed | Priority | Response |
|---|---|---|---|
| 3.01 | Impact summary (top 5 achievements) | Required | |
| 3.02 | Success stories/testimonials (name/initials, program, quote, photo consent) | Recommended | |
| 3.03 | Reports: annual reports, financial summaries, impact reports (PDF links) | Recommended | |
| 3.04 | Registrations/legal status details you’re comfortable publishing (if any) | Optional |
Get Involved (Volunteers & Partners)
Volunteer page, partner page, and contact CTAs
| No. | Question / Information needed | Priority | Response |
|---|---|---|---|
| 5.01 | Volunteer roles needed (skills, time commitment, location) | Recommended | |
| 5.02 | Volunteer signup requirements (age, ID, background checks, etc.) | Optional | |
| 5.03 | Partnership types (corporate, NGO, schools, community leaders, etc.) | Recommended | |
| 5.04 | Partner logos/names you can publish + website/social links | Optional |
Leadership, Governance & Team
About page credibility content
| No. | Question / Information needed | Priority | Response |
|---|---|---|---|
| 6.01 | Key leadership/team list (name, title, bio 80–120 words, photo consent) | Recommended | |
| 6.02 | Board members / advisory committee (if you want them displayed) | Optional | |
| 6.03 | Organization structure (departments, program areas) | Optional |
Contact, Locations & Social Media
Contact page details and global site footer
| No. | Question / Information needed | Priority | Response |
|---|---|---|---|
| 7.01 | Official phone numbers, WhatsApp, and working hours | Required | |
| 7.02 | Email addresses by purpose (general, donations, partnerships) | Required | |
| 7.03 | Physical address(es) and landmark directions | Recommended | |
| 7.04 | Social media links (Facebook, Instagram, X, TikTok, YouTube, LinkedIn) | Recommended |
Photos, Media & Consent
Avoids legal/ethical issues and speeds content publishing
| No. | Question / Information needed | Priority | Response |
|---|---|---|---|
| 8.01 | Do you have consent to publish photos/videos of beneficiaries (especially children)? | Required | |
| 8.02 | Preferred approach to photos (faces allowed? blur? initials only?) | Required | |
| 8.03 | Provide your best 15–30 photos (high quality) + captions and dates | Recommended |
Technical & Website Preferences
Domain, hosting, emails, analytics, SEO, security
| No. | Question / Information needed | Priority | Response |
|---|---|---|---|
| 9.01 | Do you already have a domain? (e.g., minsakabanda.org) | Required | |
| 9.02 | Who controls the domain login (registrar email/phone)? | Required | |
| 9.03 | Do you want official email accounts (e.g., info@…, donate@…)? | Recommended | |
| 9.04 | Any reference websites you like (design/style/content) | Recommended | |
| 9.05 | SEO keywords (how should people find you on Google?) | Recommended | |
| 9.06 | Website admin users (who will update content after launch?) | Recommended | |
| 9.07 | Notifications preference (for forms/modules): email only, SMS, WhatsApp (and who pays for SMS?) | Optional |
Bursaries / Scholarships Module (Apply • Eligibility • Track Status)
Registration + eligibility checking + application status tracking requirements
| No. | Question / Information needed | Priority | Response |
|---|---|---|---|
| 10.01 | Bursary program name(s) + purpose + target applicants (age, education level, location) | Required | |
| 10.02 | Application cycle (open/close dates, deadline time, selection timeline) | Required | |
| 10.03 | Eligibility criteria + required documents (and which are mandatory) | Required | |
| 10.04 | Application form fields (what information you must collect) | Required | |
| 10.05 | Eligibility checking approach (self-check questions vs automatic validation vs manual review) | Recommended | |
| 10.06 | Status workflow (the exact statuses you want applicants to see) | Required | |
| 10.07 | How applicants track status (login account vs application number + phone) | Required | |
| 10.08 | Notifications (email/SMS/WhatsApp): when to notify applicants and staff | Recommended | |
| 10.09 | Admin dashboard needs (review queue, scoring, comments, exports, audit trail) | Recommended | |
| 10.10 | Data privacy & retention for applications (storage duration, access controls, consent for minors) | Required |
Per-Page Content Requirements (Invoice-Style Line Items)
Fill only pages you selected above
| Item | Page | Priority | What we need from you |
|---|---|---|---|
| P-01 | Home | Required | |
| P-02 | About Us | Required | |
| P-03 | Programs | Required | |
| P-04 | Donate | Required | |
| P-05 | Get Involved | Recommended | |
| P-06 | Impact | Recommended | |
| P-07 | Gallery | Optional | |
| P-08 | News / Blog | Optional | |
| P-09 | Contact | Required | |
| P-10 | Policies | Recommended | |
| P-11 | Bursaries / Scholarships | Recommended |
Completion Checklist (Internal Use)
This helps Xtreme Technologies confirm we have everything before design + development.
Logo received
SVG/PNG + acceptable quality
Photos received
15–30 images, labeled, with consent rules
Program details complete
Descriptions + locations + beneficiaries
Donation details verified
Correct names/numbers and instructions
DPO Pay account live
Approved + production credentials available
Bursary module requirements confirmed
Eligibility rules + statuses + documents finalized
Contacts verified
Phones/emails + inquiry routing
Domain access confirmed
Registrar login available or new domain required